Every church should have a Document Retention and Destruction Policy. The purpose a Document Retention and Destruction Policy is to ensure that all of the official records are handled with care. All of the many records that an organization has should be adequately protected and systematically maintained. The church should discard records that are no longer needed or of no future value and determine a proper time to discard the records.
I went upstairs for the night and was about to go to bed when I noticed I left my laptop power cord upstairs by the bed. Rather than take it downstairs with my laptop, I put the power cord by the stairs with the intention of grabbing it in the morning on the way down.
When morning came, I went through my typical routine. I’m not a morning person, so I schedule just enough time to shower, get dressed, brush my teeth, and comb my hair (breakfast is a bonus). I finished my tasks, headed downstairs to grab my bag, and realized…I forget my power cord upstairs.
How would your church handle these charitable contributions situations?
- Steve donates a car to the church and specifies that the car be given to the Jones family, a needy family and members of the church. He wants a charitable contribution.
- Paul gives a $1,000 check to the church but wants the money to go to ABC Mission in the Philippines. He wants a charitable contribution.
- Mary gives a $500 check to the church but wants the money to go to Rev. John Smith, not a church member. She wants a charitable contribution
- Alice, the church secretary, decides not to accept her pay for one week (to save the church some money), but wants a charitable contribution for her time she worked without pay. She wants a contribution receipt for $600 (40 hours @ $15/hour).
- Dick, chairman of the board, who owns a lumber yard, donates a truck load of lumber for the church's building project and wants a contribution receipt for the retail value of the lumber.
- Charles Rich donates some land to the church and wants a contribution receipt.
For the month of January, church leaders were hurrying around trying to get all of the 2015 year-end reports finished so they could be filed with the various government agencies on time and sent out to all of the different places that the forms needed to go to.